Description
Summary/Objective
Provides administrative and financial support by creating invoices and managing accounts receivable for assigned offices.
Our AR Specialist are responsible for finalizing and submitting invoices to clients based on work done by our operations team.
Specialists are also expected to communicate with clients and other Alliance team members on past due invoices.
We are looking to add a new member to our team that has some experience in collections and submitting invoices.
Experience using Excel spreadsheets will be a great advantage in this role.
Our team members work in several different software programs each day.
We need some on who is capable of learning multiple systems quickly and proficiently.
Most importantly we are looking for a self-starter who is confident when working with others in person, over the phone, or on Teams calls.
Being able to meet set deadlines is also very important in this role.
This position will pay $18 per hour.
At Alliance, we are committed to fostering a workplace and community that embraces diversity, equity, and inclusion as core values.
We believe that a diverse and inclusive environment not only enriches our organization, but also strengthens our ability to innovate, collaborate, and succeed.
Essential Functions
Maintains and monitors listing of accounts receivable
Processes invoices to send or upload to client portal for services rendered
Communicates with clients to collect on past-due invoices
Reviews/follows up on pending drafts with the operations team to resolve issues and finalize drafts
Organize and lead calls with other departments regarding past due invoices and pending drafts
Develops and maintains filing system for financial information
Ensures ready availability of financial documentation
Enters and manages invoices into NetSuite with correct coding and general ledger account
Assists as necessary with month end close
Ensures outstanding obligations are credited upon payment
Performs other job-related duties as assigned
Supervisor Responsibilities
No supervisor responsibilities
Required Qualifications
High school diploma or GED; bachelor's degree desired
Entry/mid-level finance position; 1-3 years of experience in accounts receivables or timekeeping preferred
Knowledge, Skills & Abilities
Refined math skills as applicable to accounting and finance; comfortable with math and calculations
General knowledge and understanding of accounting principles
Proficiency in accounting software, MS Office, intermediate-level knowledge of Excel
Ability and willingness to learn new software
Good decision-making skills
Attention to detail
Excellent written and verbal communication skills; demonstrated ability to communicate with fellow employees and customers
Ability to meet consistent deadlines
Work Environment
While performing the duties of this job, the employee regularly works in an office setting with constant sitting and occasional standing.
Frequent emotional stress levels associated with exacting accuracy requirements and mandatory reporting deadlines.
Will work in close proximity to other AR specialist as well as other members of the finance team.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Regular use of the telephone and e-mail for communication is essential.
Sitting for extended periods and the use of hands to finger is common.
Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information and to prepare or inspect documents.
Exertion of up to 10 lbs.
of force is rare.
While performing the duties of this job, good manual dexterity for the use of common office equipment such as computer terminals, calculator, and copiers is needed.
The employee is occasionally required to stand.
Alliance Technical Group is an Equal Opportunity Employer.
All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.
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