Administrative Support Specialist in Huntsville, AL (Active Top Secret clearance required)

Deloitte’s Enterprise Performance professionals are leaders in optimizing operations that span the entire enterprise of an organization, from strategy to implementation and operation.
By joining our team, you can help clients achieve impact and value from their investments in both people and technology that support enterprise-wide operations, as well as solutions for specific functions in the organization, from IT to finance and the supply chain.
This is a full-time Onsite position in Huntsville, AL Work you’ll do: Create, customize, prepare, and maintain presentations, briefing charts, and documents using computer software (e.
g.
, Microsoft Office Suite), websites, graphical elements, scanned photos, and other presentation materials.
Review and modify correspondence for internal consistency and conformance.
Maintain and update the calendar of management within the assigned Units and/or Sections using computer software (e.
g.
, Microsoft Office Suite) by making appointments and arranging meetings, based on the manager’s schedule and current issues.
Coordinate and support meetings and special events for the organization to include coordinating all amenities, accommodations, visit requests, and collection of funds.
Schedule accommodations for meetings, record lunch requests for meetings with outside guests notify attendees, coordinate Video Teleconference Conference requirements, and handle any other special requirements for meetings/conferences/projects (reserve parking spaces, directional signs, registration desk, name plates, table tents, etc.
).
Obtain and deliver read ahead material for management’s scheduled meetings and distribute to attendees.
Prepare travel requests; arrange travel and lodging arrangements; arrange and coordinate a schedule for visits.
Maintain conference room reservation schedules for the purpose of coordinating meetings, visits, and appointments.
Enter data and maintain office databases such as organizational charts, personnel accountability, travel, training, and budget.
Enter and maintain professional data.
Serve as records manager and maintain office files.
Collect, review, archive forms (such as leave requests, employee work schedules, and telework applications), and enter data into the timekeeping system for branch chief review.
Coordinate, define structure, and organize electronic materials, presentations and documents using databases, servers, and SharePoint sites.
Prepare property turn-ins Prepare, review and process training requests, travel vouchers, conference requests, personnel related documents, and technical report staffing for conformance to policy and procedures prior to the appropriate authoritative signature.
Gather and organize completed personnel documents and delivering completed document packages for personnel actions to include civilians, contractors, students, guest researchers, etc.
Respond to administrative queries and taskers by the established deadline.
Keep accurate records of final disposition of each action and inform the respective action officer of results.
Receive and screen visitors and phone calls.
Professionally answer office manager telephone line, take messages, and refer calls and visitors to appropriate staff.
Operate shared office equipment, to include copy machine, scanners, facsimile machine, computers, printers, and shredders, and as needed submit repair requests.
Follow standard operating procedures (SOP) and Internal Operating Procedures (IOPs) provided as Government Furnished Information (GFI) at contract award, related to functions such as personnel accountability, security, and safety.
Prepare and review correspondence (e.
g.
, minutes, information papers, reports, queries, taskers) for grammatical errors, proper tone, accuracy, clarity, and formatting.
Make corrections and retypes as necessary.
Participate as a member of Integrated Product Teams (IPTs) or groups developing changes or improvements to administrative processes and procedures The team Deloitte’s Government and Public Services (GPS) practice – our people, ideas, technology and outcomes—is designed for impact.
Serving federal, state, & local government clients as well as public higher education institutions, our team of over 15,000+ professionals brings fresh perspective to help clients anticipate disruption, reimagine the possible, and fulfill their mission promise.
The Finance & Enterprise Performance (F&EP) teams advise, implement, and deliver as-a-service solutions to help clients develop strategies and capabilities that support enterprise-wide decision-making, develop operating models to optimize organizational performance, improve finance operations, and create impact within their organizations.
Qualifications: Required: Bachelor’s degree and 8+ years of professional experience Active Top Secret Security clearance required Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future Knowledge and/ experience using Microsoft Office Suite, specifically Power Point, Excel, and Word.
Experience operating standard office equipment, to include telephones, copy machine, scanners, facsimile machine, computers, printers, and shredders.
Preferred: Previous Federal Consulting and/or professional services experience Experience as an Executive Assistant supporting government executives.
Strong verbal and written communication skills Information for applicants with a need for accommodation: https://www2.
deloitte.
com/us/en/pages/careers/articles/join-deloitte-assistance-for-disabled-applicants.
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Benefits At Deloitte, we know that great people make a great organization.
We value our people and offer employees a broad range of benefits.
Our people and culture Our diverse, equitable, and inclusive culture empowers our people to be who they are, contribute their unique perspectives, and make a difference individually and collectively.
It enables us to leverage different ideas and perspectives, and bring more creativity and innovation to help solve our client most complex challenges.
This makes Deloitte one of the most rewarding places to work.
Our purpose Deloitte’s purpose is to make an impact that matters for our clients, our people, and in our communities.
We are creating trust and confidence in a more equitable society.
At Deloitte, purpose is synonymous with how we work every day.
It defines who we are.
We are focusing our collective efforts to advance sustainability, equity, and trust that come to life through our core commitments.
Professional development From entry-level employees to senior leaders, we believe there’s always room to learn.
We offer opportunities to build new skills, take on leadership opportunities and connect and grow through mentorship.
From on-the-job learning experiences to formal development programs, our professionals have a variety of opportunities to continue to grow throughout their career.
As used in this posting, "Deloitte" means Deloitte Consulting LLP, a subsidiary of Deloitte LLP.
Please see www.
deloitte.
com/us/about for a detailed description of the legal structure of Deloitte LLP and its subsidiaries.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or protected veteran status, or any other legally protected basis, in accordance with applicable law.
Requisition code: 177089